Archives Administration and Document Management Techniques

Program Overview:

It is generally known that there is more to record management than storage and recording. There are associated problems such as “brittle books”. Research has revealed the frightful rate at which valuable records in both public and private organizations are becoming embrittled. What step is your organization taking to preserve present-day records for posterity? This program is therefore designed to provide participants with the prerequisite skills and knowledge required to enhance record management in their organizations. It will afford them the opportunity to appreciate the economics and efficiency that can be achieved by having an organized system for the control and management of records in organizations.

For whom:

Managers, Archivists, Librarians, Book Keepers, Registry Personnel, Auditors, Inspectors, Security and Intelligence Officers, Secretaries, Personal Assistants, Legal Officers, Accountants, Human Resource Personnel, Admin. Personnel and others were involved in keeping and managing records in organizations.

Learning objectives:

At the end of the program, participants will be able to:

■    Develop the need for compiling and maintaining a safe record system

■    identify various forms of records and their relevance to organizational development

■    appreciate the principles of record-keeping and document management

■    appreciate the need to protect documents and design security measures

■    develop skills to salvage and repair damaged documents

■    appreciate computerization as strategic documentation management.

Course outline:

Day 1: Records and Records Management: An Overview

■    Types of records and their durability

■    Security of documents

■    Process and Procedures of Archival Management

■    Files Management

    • Files and Filing Systems

Day 2: Document Management and Records Keeping

■Types of Records and Management Techniques

    • Personal Records
    • Financial Records
    • Other Business Records
    • Disposal of Records
    • Computerization and Strategic Documentation

■    Salvaging and Decipherment of Damaged Documents

■    Mold and Mildew

■    Efficient and Effective Managerial Responsibility and

    • Solutions to Documentation Problems

Day 3: Disaster Recovery for Records Custodians

■    Disaster Prevention and Planning

■    Disposition of Unrecoverable Records

■    Records and Document Recovery Techniques

■    Future Trends in Document Management

Training Methodology

Lectures, discussions, exercises, case studies, audio-visual aids will be used to reinforce these teachings/learning methods.

Lectures, discussions, exercises, and case studies will be used to reinforce these teachings/learning methods.