Practical and Effective Management Techniques for the Successful Project Managers
Program Overview:
As organizational managers, it is important to build a climate that supports effective project management practices: accurate and useful estimates, accelerated delivery, project partnerships, and emphasis on quality, alternatives analysis, and two-way communication. You can further support that climate with consistent methods and improved tools for project estimating and project management.
This workshop builds upon the current edition of the PMBOK® Guide and uses additional resources to guide managers on multiple projects. It will equally help participants understand the steps needed to improve their organization’s project management.
For Whom:
This program is designed for managers and senior executives who are managing or leading one or more projects, project team members, leaders, and those who need a practical project management tool kit. Those preparing for PMP certification will find this course helpful.
Learning Objectives:
At the end of this program, participants will learn;
■ How to diagnose the uniqueness of every project
■ How to establish clear and realistic objectives for project management
■ Break complex projects into bite-size pieces
■ How to motivate your project team to achieve the result
■ Evaluate resources such as skills, abilities, and commitment of personnel associated with project tasks
■ How to implement monitoring and control systems
■ How to deal effectively with changes to the project plan
Course Outline:
Day 1: Introduction, Definition, and Context of Project Management
■ Project management vs. General Management
■ The Project Management Institute (PMI) BOK
■ The Project Management Processes
■ Integrating Project with the organization
Project Management Life Cycle
■ The Project Life Cycle
o Phases
o Characteristics
o Life cycle trends
■ Initiating, Planning, Executing, Controlling, and Closing
Day 2: Project Selection, Initiation, and Team Formation
■ Project Selection Questions
■ Selection models
■ Business and Project requirements
■ Building a Project Team
o Identifying, documenting, and assigning roles, responsibilities & reporting relationships
o Team charter development
■ Project Scope Planning & Work breakdown
■ Establishing boundaries & writing objectives
o Business product
o Project objectives
■ Creating a scope document
■ Definition and purpose of work breakdown structure (WBS)
■ Alternate format of the WBS
Day 3: Successful Task Sequencing
■ Definition of task dependency
■ Types of procedure relationships
■ Fast-tracking – overlapping phases
■ Task diagraming techniques
Project Estimating
■ What are we estimating?
■ Work effort and duration
■ 5 Estimating techniques
o PERT BETA formula
o SWAG or PFA
o Narrow band Delphi
o Group exercises and lessons learned
o Object-based formula
■ Estimating compensators
■ Estimating tips and traps
Day 4: Critical Path Analysis
■ How do we use critical path analysis in managing projects?
■ Demonstration of a critical path calculation
■ Early start and late start scheduling using software
■ Crashing the schedule
Resource Planning and Budgeting
■ Identify required skill sets
■ Identify resource capability
■ Using a skills inventory matrix
■ Negotiate for and allocate resources
■ Verify effort and duration estimates
Day 5: Project Risk & Quality Management
■ Risk and the project life cycles
■ Risk identification, quantification,
response development & control
■ Strategic vs. operational risk
■ Quality concepts
■ Conformance vs. non-conformance
Project Monitoring, Control & Evaluation
■ PM Control interfaces
■ Monitoring time, cost, scope & quality
■ Meeting management
Leadership Skills in Action
■ Leadership vs. Management
■ Motivational strategies
■ Authority and power to act
■ Conflict management and resolution
■ Negotiation and communication strategies
Training Methodology
Lectures, discussions, exercises, and case studies will be used to reinforce these teaching/learning methods.